Attention Artisans, Crafters, Tinkerers, Makers, Proprietors and Vendors!
The Nova Albion Steampunk Exhibition will be held April 26th through the 28th, 2013 at the beautiful and spacious Hyatt Regency Santa Clara (5101 Great America Parkway, Santa Clara, CA 95054) – and we look forward to seeing you there!
(REMINDER – have you booked your room? Have your helpers booked theirs?)
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THE FEEL of the PLACE
We are proud to have offered fans of the genre the first *entirely* Steampunk Vendor Hall back in 2008 and we repeated that again in 2010 and 2011 to great appreciation. Our attendees get very excited about the diversity of the sellers, crafters and artisans we gather for them, and the unique wares offered for sale. We want our guests to feel they are in an exotic Traders’ Market in the late 19th Century (or earlier!), perusing and shopping for any manner of things that their travels shall require: from clothing and jewelry, to art, hats, baubles & bits, parasols, ribbons, pockets, accessories, books to keep them company… and of course the obligatory goggles! Each of you helps to create the feel of the place through your appearance, what you sell and how you interact with our guests. We count on you to help us make it all happen!
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YOUR MERCHANDISE
The Exhibition theme for 2013 is Steampunks in Space! Vendors are all put through a jury selection process; we are seeking merchandise that is Victorian, neo-Victorian, and/or reflective of space or space travel… AND that is Steampunk or Steampunk-inspired. Not everything at your table needs to meet these criterion… for example, if you are a bookseller and you have predominantly Steampunk books to sell, you might have Astronomy, Astrophysics, Mystery, Gaslamp, broader Science Fiction/Fantasy titles or even exotic Travel memoirs or maps from the period as well. We do seek to create a balance and will need to limit certain items: please bring only those items you have been approved to sell; we do reserve the right to ask you to put away any items you bring, that have not been approved for sale and may create an over-abundance. Please remember that you will not be able to use wall space to display your merchandise.
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DRESS CODE
We do ask that our vendors dress in Steampunk or Victorian Era attire, to the best of their ability. This year, we are encouraging various modes of dress or pieces of costuming based on our Steampunks in Space theme, as well. The interpretation of these things is an open one and left in your very capable and creative hands – have fun with it!
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TABLE STAFFING
Please have at least TWO merchants for your booth, if at all possible! Experience has shown us that whether for lunch, restroom breaks or to attend a panel, there will be times when you need or want to step away from your table, and it can be frustrating to feel stuck in the room. We provide two free passes to every vendor (whether you have one or two spaces), so that you can bring a friend, co-worker or assistant to help run your mercantile. Nova Albion’s volunteers cannot be responsible for watching your goods or ensuring their safety if you need to leave your tables, so please do take advantage of the extra pass. If you need more than two, we sell vendor assistant passes for $35 each (our cost). We do plan to have a concession with on-the-go meals available to our merchants – we will let you know when we have the details.
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VENDOR HALL HOURS
Please note that the hours for set-up have changed! This is an approximate schedule and subject to change if necessary.
- Vendor Set-up on Friday, April 26th will begin at 10:00am, and the Vendor Halls will be open to the public beginning at 2:00pm. Vendor Halls will close at 7pm. Shut-down (Vendors only) will be from 7pm – 8pm, after which the Vendor Rooms will be locked. All Portable Spaces on the Mezzanine will need to be cleared of merchandise by 8pm.
- On Saturday, April 27th, Vendor Prep (vendors only) will be from 8:30am – 9:00am, with Vendor Hall Hours 9:00am – 6pm* and Shut-down (Vendors only) from 6pm – 7pm. All Portable Spaces on the Mezzanine will need to be cleared of merchandise by 7pm. *Please note: in past years, we have had an influx of purchasing at the end of the day; should this happen, we will extend the vendor hall to 7:00pm on Saturday night. Those vendors not wishing to remain for that final hour may opt to close and cover their tables. If we do stay open, vendors will have until 8pm to close their spaces for the night.
- For Sunday, April 28th, Vendor Prep (vendors only) will be from 8:30am – 9:00am, with Vendor Hall Hours 9:00am – 5pm and Tear-down (Vendors only) from 5pm – 8:30pm. All merchandise must be cleared from the Vendor Halls and Mezzanine area by 8:30pm at the latest, to keep our agreement with the hotel.
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ACCOMMODATIONS
HOTEL: In order to get our room block pricing, you must make your reservations before March 15th! Rooms are booked on an as-available basis; you can follow this link [https://resweb.passkey.com/go/
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TRAVEL: The nearest airport is San Jose International (SJC). The hotel does not provide a shuttle, but the airport is not far from the hotel and rental car, taxi or light rail can get you there.
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BADGES
Each vendor will receive 2 badges with their paid space. Additional badges will be available at $35 each for those working your table; we highly recommend that you do have at least 2 people per vendor space. Extra Vendor Assistant Badges @ $35 (please use the Shipping Details area to fill in vendor assistant name[s]):
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Please direct all merchant queries to: vendors@steampunkexhibition.com.
Payments through PayPal may be sent to: Lucre@steampunkexhibition.com. Thank you!